Travel Arrangements and Reimbursements


  • Works with our professional travel agency to provide air and train arrangements within your parameters
  • Coordinates your group housing
  • Secures and disburses cash per diem on-site for long-term event participants
  • Processes reimbursement claims: Infinity also has an extensive knowledge of Federal Government travel regulations and is experienced at reviewing tickets to ensure the arrangements meet the requirements.

Audio-visual Equipment and Video Conferencing Services

Infinity has worked with assorted audio-visual equipment vendors to provide services from basic to elaborate set-ups. Infinity is experienced in:

  • Preparing RFPs for necessary services 
  • Reviewing bids 
  • Negotiating fees/services to save you money 
  • Working with the selected vendor to ensure contracted services are provided
  • Providing equipment and technical support through competitive subcontractors to provide live video conferencing and/or tape sessions

Professional Graphic Design

Infinity offers both in-house and a pool of outside professional graphic designers to create and produce:

  • Brochures
  • Conference materials
  • Direct mail pieces
  • Logos 
  • Posters
  • Websites 

Other Vendor Arrangements

Other vendor arrangements include:

  • Arranging for special events
  • Arranging for transcription services
  • Arranging for translation services
  • Arranging group transportation
  • Coordinating exhibit production companies
  • Coordinating/packing/arranging for shipments
  • Hiring photographers
  • Ordering directional conference sign 
  • Ordering necessary materials/equipment/supplies