Vendor Coordination
Travel Arrangements and Reimbursements
Infinity:
- Works with our professional travel agency to provide air and train arrangements within your parameters
- Coordinates your group housing
- Secures and disburses cash per diem on-site for long-term event participants
- Processes reimbursement claims: Infinity also has an extensive knowledge of Federal Government travel regulations and is experienced at reviewing tickets to ensure the arrangements meet the requirements.
Audio-visual Equipment and Video Conferencing Services
Infinity has worked with assorted audio-visual equipment vendors to provide services from basic to elaborate set-ups. Infinity is experienced in:
- Preparing RFPs for necessary services
- Reviewing bids
- Negotiating fees/services to save you money
- Working with the selected vendor to ensure contracted services are provided
- Providing equipment and technical support through competitive subcontractors to provide live video conferencing and/or tape sessions
Professional Graphic Design
Infinity offers both in-house and a pool of outside professional graphic designers to create and produce:
- Brochures
- Conference materials
- Direct mail pieces
- Logos
- Posters
- Websites
Other Vendor Arrangements
Other vendor arrangements include:
- Arranging for special events
- Arranging for transcription services
- Arranging for translation services
- Arranging group transportation
- Coordinating exhibit production companies
- Coordinating/packing/arranging for shipments
- Hiring photographers
- Ordering directional conference sign
- Ordering necessary materials/equipment/supplies